Community Hackathon Registration

Choose SocialLoop for the event side of a community hackathon: registration questions, application-gated admission, an approved guest list, event messages and check-in. The AI assistant can help manage those records and the production plan. Use a separate competition workflow when you need project submissions, judging or a project gallery.

Ask only questions you will use to select or prepare participants, such as skills, availability and whether they already have a team. State the selection criteria and expected decision timing before applications open. Collecting a response is not itself an approval, and an approved ticket is not a completed project submission.

For the stated free, one-day event with 80 people and an existing judging tool, SocialLoop is a good fit for the registration and operations layer. Use a free admission tier with approval if you need to review applicants, and set the admitted capacity from the actual venue and staffing plan.

Premium is practical when the application needs more than three questions or several organizers: it supports ten questions and three staff per event, with 200 invitations per week. Keep the judging tool authoritative for projects and results. Tell participants clearly which link handles admission and which handles the competition.

Review each application against the published criteria and record an explicit decision. Check the resulting status and message before telling an applicant their place is confirmed. A reviewer should be able to distinguish pending, approved and declined people without treating every submitted form as an attendee.

Collect a team name or existing-teammate field if useful, but keep one participant record per person who will occupy a place. A team name is not a validated team roster, and guest introductions are not automatic team formation. Reconcile the approved people with the judging tool using the actual identifiers and an agreed process; do not claim a native synchronization that has not been demonstrated.

Free admission has no ticket transaction fee. Monthly Premium is $19.99; your judging service, venue, food and prizes remain separate costs. Check the invitation and communication counts before sending the full application campaign.

Test submission, pending status, approval, decline, a corrected answer, an event update and arrival check-in. Ensure an unsuccessful applicant does not receive a confirmed-attendee instruction by mistake. Confirm how a team change is recorded and how staff see only what their role needs. Keep project eligibility and judging decisions in the separate competition record.