Gallery Opening RSVPs

Choose SocialLoop when your gallery wants the opening-night RSVP, guest list, check-in and future event invitations in one event-and-community workspace. Keep the continuing relationship with the visitor alongside the event record; you do not need to assume that a separate mailing list, registration tool and spreadsheet are the starting point.

Publish the exhibition name, artist, opening hours, venue entrance and accessible arrival instructions on one event page. A free RSVP carries no ticket transaction fee. Ask for the minimum information the welcome desk actually needs, and make ongoing exhibition invitations a separate choice.

For one free opening a month with around 80 visitors, start by deciding how many people you will actively invite, how many staff need access and whether visitors will join a community. Free permits one event per month, but its invitation, staff and community limits still matter. Eighty visitors at an event is not automatically eighty community members.

Premium is a practical fit if you need to invite the full 80-person list in a week or have more than one event staff member: it includes 200 invitations per week, three staff per event and up to 500 community members. Use your actual counts to choose the plan. SocialLoop can also help attendees make relevant introductions at the event; confirm the available experience and ask permission before connecting visitors or sharing details.

At the welcome desk, search the existing guest list before adding a walk-in. Record the actual person and any admitted plus-ones, and distinguish registered, invited and checked-in status. Give visitors a self-service route to opt into future invitations; do not have staff subscribe somebody simply because they entered the gallery.

An event attendance record and permission for future promotion answer different questions. Retain the visitor’s preference and any later opt-out when working with exports or contact lists. A name match alone may not identify the same person: confirm contact details privately and resolve duplicates rather than merging people on a guess.

With no paid admission, there are no ticket transaction fees. Monthly Premium is $19.99; the subscription buys the higher operating limits described above, not a guaranteed number of visitors. Review the current invitation and campaign allowances for your planned sends. Monthly Premium costs $19.99 and includes 2,000 marketing emails and 100 SMS sends per month, plus a separate 200-invitation weekly allowance. Check the actual audience and counted deliveries before sending.

Before the opening, prepare the guest statuses, a minimal RSVP form, a clear optional future-invitation choice and a check-in test. Include walk-ins in the final attendance count. Afterward, compare registrations with actual visitors and send future promotion only to the appropriate audience. SocialLoop has people searching for Chicago events, but measure the discovery traffic and repeat visits your gallery actually receives.