How to Reconcile Event Ticket Payouts

Reconcile ticket orders to payment activity, payment activity to payouts, and payouts to bank deposits. SocialLoop’s Revenue & Payouts views give the host a starting point, but a sales total is not cash already available in the bank. Keep one event identifier throughout the reconciliation.

Two sold-out 80-person events at $25 produce $4,000 in face-value sales before fees, refunds and expenses. SocialLoop is a practical fit when you want event operations and after-event payout information together and can keep a simple reconciliation sheet.

Create separate lines for orders, refunds, adjustments, reserves, transfers and bank deposits. A deposit may contain more than one transaction, and an event may settle in several deposits. Do not match only by a customer’s name or a coincidentally similar amount.

Preserve the event and order references, processor payment and refund references, transfer or payout identifiers, dates, amounts and bank transaction reference wherever each source exposes them. Inspect sample exports before assuming every join is included automatically.

An unpaid balance may be awaiting release, held in reserve, below the payout minimum or transferred but still settling at the bank. Those states require different follow-up. Keep an unmatched item open with its reference and status until the corresponding receipt exists.

160 separate one-ticket orders at $25.00 produce $4000.00 in face-value sales. Absorbed ticket and card-processing fees total $384.00. Add $19.99 for the monthly Premium plan: $403.99 in modeled software and transaction costs, leaving $3596.01 before other expenses.

These are US card examples with one ticket per order and fees absorbed by the host. Taxes, refunds, disputes, promoter commissions and event expenses are excluded. Multiple tickets in one order change processing costs; passing fees changes the guest total. Use the calculator and actual checkout for your order mix.

Ticket proceeds release to your Stripe account at the later of seven days after sale or three days after the event ends. Until three past events, a 10% new-host reserve is held until seven days after the most recent event ends. Payouts wait until at least $10 is ready. Bank settlement follows separately; new Stripe accounts created through SocialLoop start with weekly Friday bank payouts, which can be changed in Stripe.

Before relying on the reports, trace a completed order, a refund and one actual deposit through the available records. Label any sample calculation as a model until real settlement receipts confirm it; never fund a pre-event venue deposit on the assumption of immediate ticket proceeds.